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Chapter 5. Inventory
142 Dim11
2 ADDING INVENTORY ITEM INFORMATION
Ø PREPARATION
1 Understand the key fields of the basic inventory data: item number,
catalog number, manufacturer’s (mfg) number, short description, item
description, unit description, C or M pricing, item type, price basis,
market cost basis, conversion factor, and expected gross margin.
Ø DATA LOAD
1 Enter all items either from a load tape made during a file conversion,
the commodities list, or manually. Each item has an item number,
catalog number and item description as well as other key fields, which
further define the item. This information is stored in the Inventory
Static File (IM1).
2 Refine the inventory file by changing and/or deleting items.
3 Print an item list and check work.
4 If needed, make corrections as determined from the item list.
3 LOADING COSTS & PRICES
Ø PREPARATION
1 Determine the price levels you will use. There are 9 available for
regular pricing (1-9) plus 90 others (10-99) for matrix pricing. Not all
99 price levels need to be used. Usually 2 or 3 levels are adequate.
Price levels are coordinated with A/R customers. If you have Accounts
Receivable running, refer to the price levels you assigned there.
2 Determine List/Base and Price Adjustments 1-9 for each item.
3 Determine average, last, and market costs for each item.
Ø DATA LOAD
1 Enter List/Base and Price Adjustments 1-9 for each item using
Price/Adjustment Changes. This information is stored in the Inventory
Store File (IM2).
2 Enter average, last, and market costs for each item using Copy from
Field to Field. This information is also stored in the Inventory Store
File (IM2).
3 Do an inventory file inquiry or print a price book to check prices and
costs.
4 If needed, make corrections as determined by the inquiry or price book.
- Dim11 (Rev. 11.0) 1
- About This Manual 9
- Pick a System Manager 9
- Our Commitment 12
- Chapter 1. Hardware Training 13
- Site Planning Guide 14
- Wallboard 17
- Terminal 17
- Computer Hardware Components 19
- Floppy Diskette Drive 20
- System Monitor 20
- Tape Drive 20
- A/B Switch 21
- Concentrator 22
- Terminal (CRT) 22
- 17.00" wide 23
- 14.50" deep 23
- Dimensions of Okidata 320/520 23
- 6.00" high 23
- Cash Drawer 24
- PC (personal computer) 24
- Care & Cleaning 24
- Floppy Disk Drive 25
- End of Tape 26
- Tape Read/Write 26
- Tape Cartridges 27
- Terminal Screens 27
- Keyboards 27
- Printers 27
- 20 Dim11 28
- Chapter 2. System Training 29
- “Warm” Boot (aka “soft” boot) 30
- . REMEMBER: 31
- Booting Up the System – Unix 32
- Passwords - SuperDOS 33
- “Live” Data vs. “Play” Data 34
- Passwords – Unix 37
- “Live” Data vs. “Play” Data 38
- Keyboard 41
- >. Sometimes it is 43
- System Prompts - Unix 44
- User Groups - SuperDOS 45
- File Structure 46
- File Maintenance Guidelines 48
- Printing Reports 50
- Compressed Print (Y/N): 52
- Report Spacing (1,2,3): 52
- On-Line Help System 55
- Using On-Line Help Programs 56
- Custom Help 56
- 1. Edit Custom Help 57
- 3. Position Window 57
- 4. Delete Custom Help 57
- 6. Edit Help Box Title 57
- 7. Cross Reference 57
- Guidelines for Backup 58
- How Do I Care for the Tapes? 59
- Chapter 3. “Go Live” Tracks 62
- 1. A/R Invoice Posting 63
- A/R Summary, they must be 64
- 8. Verify On-Hand Exceeded 65
- 3. Save Sales History 65
- Inventory Summary 67
- 4. Accounts Payable 68
- 5. General Ledger 69
- A/R Overview 72
- Objectives for A/R 72
- Customer Files 74
- Dim11 67 75
- REGULAR PROCESSING 75
- CREDIT MANAGEMENT 75
- OPTIONAL FEATURES 75
- Getting A/R Started 76
- Basic Customer Data 77
- A/R LOAD FORM 78
- Numbering Accounts 79
- Getting into A/R 82
- Adding Customers 84
- 1. Cust No) to 85
- 1. Cust No to return 86
- New Customers 86
- Changing Customer Information 87
- OK to Save Changes (Y/N) 88
- Printing Customers 89
- Report Spacing (1, 2, 3): 91
- Deleting Customers 92
- List my price levels here 96
- List my tax codes here 100
- A/R Values Load Form 101
- A/R VALUES LOAD FORM 102
- Entering Values for Customers 103
- Change Selected Fields CM1.D 103
- Change Fields W/Range CM1 103
- Accounts Receivable Menu 104
- A/R Reports Menu 104
- Tax Code, enter the tax code 106
- Beginning Cust No) to enter 106
- A/R Statement Messages 109
- CUSTOMER CLASSES 111
- CREDIT HOLDS 112
- ASSIGNED SALES REP 113
- DIMENSIONS MAIN MENU 118
- Enter Aging Balances 121
- ENTER BALANCE DUE screen: 121
- Next Customer. Enter the 121
- Balance Due: 121
- Out of Balance By: -87.99 122
- Do you wish to proceed? (Y/N) 122
- Input Parameters 123
- Balance Forward 125
- Customers Menu 125
- A/R Summary 133
- SAMPLE DAILY REPORT 135
- Customer Inquiry 137
- Sample Customers 142
- Accounts Receivable Exercises 148
- Chapter 5. Inventory 149
- Ø PREPARATION 150
- Ø DATA LOAD 150
- Inventory Files 152
- 146 Dim11 154
- 154
- OTHER INVENTORY OPTIONS 154
- MISCELLANEOUS FILES 154
- Getting Inventory Started 155
- SAMPLE INVENTORY DEPARTMENTS 157
- Sections 158
- SECTION DESCRIPTION 158
- Unique Numbers 159
- ITEM NUMBER DESCRIPTION 159
- Miscellaneous Items 160
- Sample Group/Section Map 161
- 154 Dim11 162
- Dim11 155 163
- 156 Dim11 164
- Group/Section Worksheet 165
- Getting into Inventory 166
- Descriptions 169
- Inventory Descriptions Menu: 169
- Basic Inventory Data 173
- Inventory Static Data (IM1.D) 173
- Ø Required for all items 174
- Ø No duplicates allowed 174
- MFG/UPC NUMBER 175
- PRICE BASIS 0 & 10 185
- Adding Items 186
- Changing Item Information 188
- Enter Field Number 189
- OK To Save Changes (Y/N) 189
- Printing Items 190
- Dim11 183 191
- Deleting Items 192
- INVENTORY REPORTS 202
- Print Price Book 203
- Inventory Inquiry 206
- Sample Items 210
- 204 Dim11 212
- ** Cost per thousand 213
- 206 Dim11 214
- * Thickness x width/12 215
- 208 Dim11 216
- 210 Dim11 218
- Example 4. Type 3-molding 218
- 212 Dim11 220
- Example 5. Type 0-molding 220
- 214 Dim11 222
- Example 6. Misc.-molding 222
- ** Cost per pound 223
- 216 Dim11 224
- 218 Dim11 226
- 220 Dim11 228
- Inventory Exercises 230
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